How to use the Email Signature Generator
- Enter your details and add a logo or photo.
- Pick a layout and accent colour.
- Copy the signature and paste it into your email settings.
What does this tool do?
Email signatures need old-fashioned HTML — tables and inline styles — to display consistently across Gmail, Outlook and phone apps. The generator writes that for you, with clickable phone, email and website links.
Copy it with formatting to paste into Gmail or Outlook, or copy the HTML code for other apps.
Why use it?
- Works in Gmail, Outlook and Apple Mail.
- Clickable links.
- Optional disclaimer.
Use cases
- Set up a professional signature for a new job or business email address.
- Give a whole team matching signatures.
- Make your phone number and website one click away in every email you send.
Common mistakes
- Pasting into a plain-text box. Paste the copied signature into your email app's signature editor so the formatting and links are kept.
- Using a large logo. Keep it small, around 100–200 pixels wide, so the signature stays neat on phones.
Privacy
The calculation happens instantly in your browser. The numbers you enter are not sent to our servers or saved. There's no account to create and nothing to install.
Frequently asked questions
How do I add it to Gmail?
Copy the signature, then in Gmail open Settings → See all settings → General → Signature. Create a new signature, paste, and click Save changes at the bottom of the page.
How do I add it to Outlook?
In Outlook on the web, open Settings → Mail → Compose and reply, paste into the signature box and save. In the Outlook desktop app, go to File → Options → Mail → Signatures.
Last reviewed by the M2Toolkit team.